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Practical tools for your next care-team step.

Free guides, checklists and templates for participants, families and professionals. Read, print or share them without a Kinovo account.

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39 resources available.

Starting a care team

15 minute read

Your NDIS plan is approved: a practical next-steps checklist

Check your approved plan, available funding and existing services before making new arrangements. Use a copyable checklist, answer log and message to keep missing answers and agreed actions clear.

For:
Participants with an approved first or changed NDIS plan, and the people they choose to help
Includes:
Copyable support-start checklist + answer log + clarification message + fictional example

Updated 23 October 2026

Read resource: Your NDIS plan is approved: a practical next-steps checklist

13 minute read

No NDIS support coordinator? How to organise supports and get help

Find help using your plan, arranging providers and following up. Includes free tools for unmet needs, requests and shared actions, plus options when more help is needed.

For:
NDIS participants, families and chosen supporters without a support coordinator working with them
Includes:
Practical guide, three copyable tools and free PDF/text downloads

Updated 23 October 2026

Read resource: No NDIS support coordinator? How to organise supports and get help

14 minute read

Choosing an NDIS care coordination app: a practical checklist

Compare apps with the tools you already use. Test access, accessibility and shared work, then check costs and leaving arrangements with three free worksheets.

For:
NDIS participants, families and chosen supporters comparing ways to organise a care team
Includes:
Practical comparison guide, three copyable tools and free PDF/text downloads

Updated 23 October 2026

Read resource: Choosing an NDIS care coordination app: a practical checklist

7 minute read

Support coordination software: business admin, care-team collaboration—or both?

Compare the jobs your business system and a shared care-team workspace need to do, then test what happens when a request crosses organisations.

For:
NDIS support coordinators and small provider teams comparing software for shared client work
Includes:
Software comparison + fictional care-team example

Updated 23 October 2026

Read resource: Support coordination software: business admin, care-team collaboration—or both?

8 minute read

The my NDIS app, provider portals and care-team apps: what does each actually do?

Understand which system helps with government plan information, plan-managed invoices, a provider's services and the shared actions across your care team.

For:
NDIS participants, families and chosen supporters trying to understand the different apps and portals they use
Includes:
Purpose comparison and fictional report-request example

Updated 23 October 2026

Read resource: The my NDIS app, provider portals and care-team apps: what does each actually do?

8 minute read

What is a circle of support—and how does it relate to your NDIS care team?

Explore how a circle can support the life a person wants, how it differs from a professional care team and where a shared workspace may help with agreed actions.

For:
People with disability, families and chosen supporters exploring circles of support alongside NDIS services
Includes:
Explainer, comparison and fictional circle example

Updated 23 October 2026

Read resource: What is a circle of support—and how does it relate to your NDIS care team?

Everyday support and handover

15 minute read

What to give a new support worker in week one

Welcome a new support worker with the participant's preferences, current instructions and an agreed handover. Includes an introduction, handover note and readiness checklist to copy or download.

For:
NDIS participants, chosen supporters, families, coordinators and people arranging a worker's handover
Includes:
Worker introduction + handover note + readiness checklist + PDF, Word and text copies

Updated 23 October 2026

Read resource: What to give a new support worker in week one

13 minute read

Care Instructions for NDIS Support Workers: Keep the Current Version Easy to Find

Keep the confirmed care instructions accessible where support happens. Agree who checks the source, updates working copies and hands over changes, with a card and change note to adapt.

For:
NDIS participants, chosen supporters, families, workers, coordinators and providers sharing care instructions
Includes:
Current-source card + instruction-change note + handover checklist + PDF and editable text

Updated 23 October 2026

Read resource: Care Instructions for NDIS Support Workers: Keep the Current Version Easy to Find

11 minute read

How to share therapy recommendations with support workers: a practical template

Work out what to share, who prepares workers and how feedback reaches the therapist. Includes an action record, two handover messages and a factual feedback note.

For:
NDIS participants, chosen supporters, therapists, support workers and coordinators arranging everyday support
Includes:
Handover checklist, four copyable worksheets and free PDF/text downloads

Updated 23 October 2026

Read resource: How to share therapy recommendations with support workers: a practical template

15 minute read

When your usual carer is unavailable: a backup care checklist

Prepare for a carer or worker being unavailable: agree practical cover, find current information and know what to do if nobody can confirm support.

For:
Participants, unpaid carers, families and chosen supporters preparing for a change in care availability
Includes:
Practical guide, three copyable tools and free PDF/text downloads

Updated 23 October 2026

Read resource: When your usual carer is unavailable: a backup care checklist

Goals and coordination

9 minute read

How Support Coordinators Can Reduce Chasing Without Adding More Admin

Keep reports, quotes and other follow-ups moving with clear requests, accepted responsibilities and a useful next check. Includes a worked task tracker, editable action card and email templates.

For:
NDIS support coordinators and psychosocial recovery coaches organising shared follow-up
Includes:
Worked tracker + blank action card + request and follow-up templates

Updated 23 October 2026

Read resource: How Support Coordinators Can Reduce Chasing Without Adding More Admin

13 minute read

NDIS care team meeting agenda: a template for decisions and next steps

Prepare a participant-led discussion, record decisions and unresolved questions, and follow through on accepted actions. Includes matching agenda, minutes and action templates plus a worked example.

For:
NDIS participants, chosen supporters, families, coordinators and professionals preparing a care-team discussion
Includes:
Agenda + minutes + action follow-through + worked example + PDF, Word and text copies

Updated 23 October 2026

Read resource: NDIS care team meeting agenda: a template for decisions and next steps

13 minute read

NDIS goal action plan template: turn a goal into practical next steps

Connect a participant's goal to useful actions, agreed responsibilities and realistic follow-up. Includes a copyable worksheet, two fictional examples and ways to review what helped.

For:
Participants, chosen supporters, families and coordinators turning a goal into practical actions
Includes:
Copyable goal-to-action worksheet + two fictional examples + follow-up wording

Updated 23 October 2026

Read resource: NDIS goal action plan template: turn a goal into practical next steps

13 minute read

Supported decision-making in an NDIS care team: prepare one choice together

Prepare a care-team choice with the person's preferred support. A copyable note and fictional example help separate their view, other people's interpretations, missing information and agreed follow-up.

For:
Participants and chosen supporters preparing a practical care-team choice
Includes:
Copyable decision-preparation note + fictional example + practical prompts and specialist resources

Updated 23 October 2026

Read resource: Supported decision-making in an NDIS care team: prepare one choice together

11 minute read

NDIS assistive technology request checklist: evidence, quotes and next steps

Find the advice and evidence your AT item needs. Use a free checklist and tracker to organise quotes, funding questions, follow-up and delivery.

For:
NDIS participants, chosen supporters, support coordinators and allied health professionals organising assistive technology
Includes:
Practical checklist, four copyable worksheets and free PDF/text downloads

Updated 23 October 2026

Read resource: NDIS assistive technology request checklist: evidence, quotes and next steps

11 minute read

Who does what in an NDIS care team? Roles and a shared task map

Know who to ask, who can make the decision and who has agreed to follow up. Includes a contact map, shared task card and message for clarifying responsibilities.

For:
NDIS participants, families, chosen supporters and professionals working across services
Includes:
Role guide, three copyable tools and free PDF/text downloads

Updated 23 October 2026

Read resource: Who does what in an NDIS care team? Roles and a shared task map

14 minute read

NDIS home modifications checklist: assessment, documents and next steps

Prepare for the assessment, track the current drawings, quotes and permissions, and get missing answers. Includes four free tools for planning, follow-up and handover.

For:
NDIS participants, families and chosen supporters organising a home-modification enquiry or proposal
Includes:
Practical guide, four copyable tools and free PDF/text downloads

Updated 23 October 2026

Read resource: NDIS home modifications checklist: assessment, documents and next steps

8 minute read

Allied health collaboration across providers: keeping the care team connected between appointments

A practical look at sharing relevant information and agreed actions between appointments, with a fictional care-team example and questions to ask before adding software.

For:
Allied health professionals, support coordinators and families working across more than one provider
Includes:
Explainer and fictional care-team example

Updated 23 October 2026

Read resource: Allied health collaboration across providers: keeping the care team connected between appointments

Reports and review preparation

15 minute read

NDIS Plan Review Checklist and Reassessment Evidence Tracker

Prepare for NDIS plan reassessment with relevant evidence, agreed contributions and clear next steps for missing information. Includes a free checklist, report requests and editable tracker.

For:
NDIS participants, chosen supporters, support coordinators and professionals contributing evidence
Includes:
HTML checklist + 8-page PDF + editable XLSX tracker

Updated 23 October 2026

Read resource: NDIS Plan Review Checklist and Reassessment Evidence Tracker

10 minute read

How to ask an allied-health clinician for a plan-review report

Agree what the clinician can prepare, when it can be ready and who will review it. Includes request and follow-up emails, plus a report-arrival checklist.

For:
NDIS participants, chosen supporters and support coordinators arranging an allied-health report
Includes:
Request email + follow-up email + arrival checklist + editable and printable companion

Updated 23 October 2026

Read resource: How to ask an allied-health clinician for a plan-review report

Documents, privacy and access

12 minute read

The group chat is not the current plan

Keep confirmed support information findable alongside your care-team chat. Agree current sources, accepted actions and contact routes, with three adaptable tools.

For:
NDIS participants, chosen supporters, coordinators and workers sharing day-to-day support information
Includes:
Care-team update, current-picture note and chat agreement + printable PDF and editable text

Updated 23 October 2026

Read resource: The group chat is not the current plan

11 minute read

How to organise NDIS documents: a folder and sharing checklist

Set up useful folders, check which files are current and agree who will obtain missing documents. Includes an index, request message and sharing checklist, free to copy or download.

For:
NDIS participants, families, chosen supporters and professionals organising shared support information
Includes:
Folder guide, three copyable tools and free PDF/text downloads

Updated 23 October 2026

Read resource: How to organise NDIS documents: a folder and sharing checklist

8 minute read

What is a communication passport—and how is it different from a participant profile or care plan?

Understand what a communication passport is for, how it overlaps with other documents and how to keep the person's voice central when creating and sharing one.

For:
People with disability, families and support teams exploring ways to share communication preferences
Includes:
Explainer, document comparison and fictional example

Updated 23 October 2026

Read resource: What is a communication passport—and how is it different from a participant profile or care plan?

Appointments and transitions

10 minute read

What to send your new OT before the first appointment

Help your new OT prepare with your priorities, relevant records and appointment needs. Includes an email template and help with missing reports, costs and handover.

For:
NDIS participants and chosen supporters preparing for an appointment with a new occupational therapist
Includes:
Appointment preparation checklist, report-selection guide and copyable email

Updated 23 October 2026

Read resource: What to send your new OT before the first appointment

10 minute read

Support coordinator on leave: who to contact and what to hand over

Find the right contact, confirm accepted leave cover and hand over work that needs attention. Includes messages for requesting cover, private handover and out-of-office replies.

For:
NDIS participants, chosen supporters, support coordinators and people providing leave cover
Includes:
Contact guide, leave-cover checklist and four copyable messages

Updated 23 October 2026

Read resource: Support coordinator on leave: who to contact and what to hand over

13 minute read

Waiting for an NDIS therapist: questions to ask and a referral tracker

Ask about service fit, referral steps and ongoing appointments. Use the copyable tracker and message to record confirmed waitlist status, missing answers and agreed follow-up.

For:
Participants, chosen supporters, families and coordinators organising OT, speech pathology, physiotherapy or other allied-health enquiries
Includes:
Provider questions + copyable referral tracker + confirmation message + fictional examples

Updated 23 October 2026

Read resource: Waiting for an NDIS therapist: questions to ask and a referral tracker

11 minute read

Your first meeting with an NDIS support coordinator: questions and checklist

Prepare for your first support coordinator meeting: what to bring, questions about costs and consent, and a free workbook for agreed next steps and follow-up.

For:
NDIS participants, families and chosen supporters preparing to work with a support coordinator
Includes:
Meeting checklist, four copyable worksheets and free PDF/text downloads

Updated 23 October 2026

Read resource: Your first meeting with an NDIS support coordinator: questions and checklist

11 minute read

How to prepare for an NDIS functional capacity assessment: checklist and questions

Understand what to expect, choose relevant records and explain everyday life accurately. Includes a preparation checklist, fictional example and document/question tracker.

For:
People preparing for a functional capacity assessment, with chosen supporters or professionals helping them organise
Includes:
Preparation guide, three copyable worksheets and free PDF/text downloads

Updated 23 October 2026

Read resource: How to prepare for an NDIS functional capacity assessment: checklist and questions

8 minute read

Turning 18 with the NDIS: who can see your information and help coordinate your supports?

Understand the change from child representation to adult NDIS arrangements, and discuss who can help, what they can see and how shared coordination will work.

For:
Young NDIS participants, parents and chosen supporters preparing for adulthood
Includes:
Transition explainer + fictional family example

Updated 23 October 2026

Read resource: Turning 18 with the NDIS: who can see your information and help coordinate your supports?

8 minute read

When parents can no longer coordinate disability support: what should the family discuss now?

Start a thoughtful conversation about how support and coordination could continue as family circumstances change, with the person's wishes and willing contributions central.

For:
Adults with disability, ageing parents, siblings and chosen supporters discussing future coordination
Includes:
Family conversation + fictional future-planning example

Updated 23 October 2026

Read resource: When parents can no longer coordinate disability support: what should the family discuss now?

Prefer a printable bundle? The Care Team Clarity Starter Pack brings useful worksheets and trackers together.

Open the free Starter Pack

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